A practitioner may be selected for audit by random sampling or based on identified triggers:
Random audit: Not every RD or DTR will be audited by CDR. Computer programming randomly selects a predetermined percentage of RD's or DTR's for audits.
Triggers, or causes for auditing portfolios, are based on noncompliance with portfolio guidelines, or with applicable laws and regulations related to the practice of the profession as indicated in the Code of Ethics for the Profession of Dietetics.
What is the PDP Audit process?
*Uploaded files will be maintained by CDR for up to 2-years after the completion of a 5-year recertification cycle. Physical or digital retention of PDP-related forms, certificates, agendas, contracts, transcripts, etc., is the responsibility of the practitioner within or outside the context of a PDP audit
CDR notifies a practitioner of an audit when they have met the minimum requirements of 75 CPEUs for RDs and 50 CPEUs for DTRs, as well as at least 1 CPEU pertaining to ethics.
The documents a practitioner will need to upload are specified in the Activity Log based on the activity type selected.
Audit documents to retain are listed in the CPE activity type section of the PDP Guide under "Audit Documentation to Retain."
For a visual walk-through reference, please click here.
Audit document upload is required for logged activities*. A Log cannot be submitted without a substantiating audit document for at least 75 CPEUs for RDs/50 CPEUs for DTRs, including the required ethics credit.
Note: A practitioner can remove an activity from their CPEU total by declaring that they lack an audit document.
If the CPEU total falls below the minimum requirements, additional activities must be completed/added, and an audit document uploaded to facilitate successful Log submission.
Activities must be completed by May 31 of the last year of the 5-year cycle and audit documents uploaded/Log submitted by either a date specified by CDR in an audit notice email communication or no later than June 30, of the last year of the 5-year recertification cycle.
Note: Audit submission within one month of notice is encouraged.
Uploaded audit documentation and Log submission is reviewed by CDR within one month of submission.
CDR requests additional documentation as needed (i.e., content outlines and instructor bios may be required to verify compliance with PDP criteria). Activities lacking required documentation will be denied and may be re-entered by the practitioner upon notice of audit failure/Log denial and subsequent Log unsubmission.
Note: If audit failure/Log unsubmission occurs after May 31, of the 5-year cycle, a grace period for resubmission with activities completed on or before May 31, of the last year of the cycle will be determined by CDR.
CDR will notify the practitioner via email upon successfully meeting the audit requirements. Failure to meet audit requirements will be communicated via email and UPS letter. If a practitioner does not meet the audit requirements due to discrepancies, missing information, activity denials, failure to meet minimum CPE requirements, etc., within timeframes determined by CDR, the practitioner may appeal the audit.
Appeal outcomes will be communicated to the practitioner via the appeals portal found within the practitioners myCDR account.
Additional information on the appeals process can be found here.
What file/document types are accepted in the audit upload process?
No, practitioners must comply with the audit procedure if notified. Per CDR policies, all practitioners are subject to be randomly selected for PDP audit. This policy can be found within the PDP Guide.
If a practitioner has experienced medical, legal and/or financial hardship, they can appeal for an extension of the audit deadline date(s).
Note: Practitioners cannot appeal for a waiver of the audit.
